Senior Executive Assistant

Our team continues to grow, and we are currently seeking a Senior Executive Assistant to support our Executive Vice President, Global Solutions, North America, and the broader Management Team.

We are looking for a highly organized, detail-oriented professional with strong communication skills and proven experience supporting senior leadership. If you thrive in fast-paced environments, enjoy coordinating across multiple stakeholders, and want to be part of a collaborative and international organization, this opportunity is for you.

Key Responsibilities

• Plan and organize meetings with internal and external stakeholders.
• Proactively manage complex calendars for Management Team members.
• Coordinate and monitor business travel arrangements, including preparation of necessary documentation.
• Prepare agendas and take minutes during weekly, monthly, and quarterly Management Team meetings.
• Coordinate with the Facility Department and Reception to ensure smooth office operations.
• Organize corporate events and internal activities.
• Manage shared communication mailboxes and correspondence.
• Process administrative support tasks, including expense reports, invoice verification, and document filing.
• Draft Management Team communications.
• Assist in preparing management presentations and materials for internal meetings and external visitors.
• Handle professional email correspondence with internal and external business partners.

Requirements

• Minimum of 4 years of relevant experience as a Management Assistant or Executive Assistant.
• Demonstrated experience taking minutes in senior-level meetings.
• Strong organizational skills with high attention to detail and quality.
• Excellent verbal and written communication skills in English.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).
• High level of discretion, reliability, and integrity when handling sensitive information.
• Proactive, solution-oriented mindset with strong multitasking abilities.
• Bachelor’s degree or equivalent level of professional experience in Secretarial, Administrative, or related fields.

Desirable Qualifications

• Additional formal education or certification in Secretarial or Administrative Studies.
• Experience working in international or global corporate environments.
• Exposure to executive-level communications and cross-border stakeholder coordination.
• Strong interpersonal skills and ability to work effectively across departments.

If you are looking to further develop your career in a dynamic and ambitious organization where no two days are the same, we encourage you to apply and submit your updated CV.

We look forward to hearing from you.